Budgeting for a meeting shouldn’t feel like a guessing game. TROOP’s Budget Tool helps you track costs from estimates to final spending, in one place.
Key Benefits:
- Understand and manage costs at each stage
- More easily communicate budget updates with stakeholders
- Replace manual tools with a centralized, structured workflow
- Support better financial decisions and planning accuracy over time
Begin with a high-level estimate to validate the feasibility of your meeting. As plans evolve, shift to a working budget to track changes and stay aligned with stakeholders. After the meeting, record actual costs to improve future forecasting.
- Estimated = At the very beginning of the planning process. What do we think this will cost?
- Working = Live, evolving budget. How are we tracking against our initial plan?
- Actual = Final, confirmed spend. How much did the meeting actually cost?
📍To start using the budget tool, confirm your destination.
💡 Lock your estimated budget to set a fixed starting point. This won’t change, even as you update planning details.
Add budget items
Think of TROOP as your budgeting copilot. You can add budget line items and track costs at every stage of your planning journey.
Each budget line can be classified into a spend category. You can choose between:
- Flights
- Transfers
- Accommodation
- Meeting space
- Meals
- Activities
- Other
Adding One-Off Budget Items
💡 Quickly share details with executives, finance teams, or key stakeholders - making reviews and approvals more efficient. Export your budget as a CSV file by clicking on "Download."
